Zooming again? Tweaks for a vibrant meeting

Zoom fatigue is not necessary at all. Make sure every voice is heard and your online meeting sparkles and sparkles. As a result, your group will leave the session full of energy and inspiration.

With some small tweaks and better designed meetings you can make a big difference for yourself and the people around you. Stanford published a study on the causes of Zoom fatigue. The following tips have emerged:

1. Protect your brain

Exit full screen

It is very tiring for your brain to see your colleagues or strangers on a big screen. Especially if you have Zoom in speaker view. When someone is so close to you in a physical space, you are in a situation of intimacy or fighting. Your brain is in a hyper-activated state due to the visual impulse. To give yourself peace of mind, you can’t put the video calling application full screen on your monitor, but make your screen relatively smaller.

Hide self view

It is also exhausting to see yourself all the time talking, laughing, making decisions and giving advice. It’s like someone is chasing you with a mirror all the time. You wouldn’t want that in the office either. You are more critical of yourself when you see your reflection and that contributes to fatigue. This is easily solved by hide self view turn it on as soon as you know you’re normally there. Others can then see your image.

Move

Movement helps against Zoom fatigue. See if you can stand while video calling or replace a video consultation with a walking call session. Make meetings 20 or 50 minutes as standard, then make room for a walk to the kitchen. Movement helps your brain to recover and often produces better results cognitively.

2. Formulate a specific reason for the meeting

Formulate a clear and exciting topic for the meeting. Then everyone wants to participate. ‘Focus on the coming year’ is much more boring than ‘Super cooperation between the programs department and field offices’. You can clarify your desired outcome of the meeting by devising a central question that your participants will answer.

The best central questions start with ‘How can we…’. Also view the meeting from the perspective of the participants. You can do this by writing down what you want them to think, feel and do when, after one and a half or two hours, they are on the floor leave meeting-button. Zoom fatigue then makes way for focus and contact.

3. Transfer knowledge before the meeting

The maximum attention of a participant during an online session is three minutes. Then they check their mail or clean the kitchen. A presentation should therefore not last longer than three minutes. Invite your speaker to name three points that the participants really need to know to answer the central question. One minute per item. Record lengthy talks and panels without expecting everyone to watch them simultaneously.

with some tricks to keep your colleagues actively involved. Share your screen while in Miro makes a mind map. They then wonder what will appear next. Or use a stylus on a trackpad to mesmerize your audience. With the digital pen you check off points on your PowerPoint. Or you illustrate them on the spot with drawings that you copy from the noun-project. You can also divide a long presentation into shorter pieces that participants can use to get started after each part.

Make every effort to transfer knowledge prior to the meeting. You come together to talk to each other. How do you transfer the knowledge needed for the online conversation? Experiment consciously with voice messages on the group app, VideoAsk or other low-threshold techniques. Ask your participants to prepare a question to ask the speaker or each other during the session. Zoom fatigue is not necessary.

4. You too can contribute

Reduce Zoom fatigue by only inviting people who answer the central question together. Audiences should do something else. It gives energy when someone asks you for a contribution. The great advantage of online consultation is that everyone can talk at the same time. You can do this by teleporting them in pairs to breakout rooms.

Zoom, Webex, Teams, and other tools all provide this capability. Have the groups discuss a very specific question for five to ten minutes. For example, with the work forms of the Liberating Structures.

When everyone is back in the plenary room, each participant can simultaneously write in the chat what their answer is to the question. Then explain his or her answer, so that the speaker can reflect on it. The group can then proceed with the follow-up question. Until they have answered the central question of your session.

What are you doing to keep your Zoom meetings vibrant? Let us know in the comments.


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