Remote work without compromises – com! professional

A high degree of flexibility and the ability to switch to alternative work models at short notice – if we have learned anything in the past few months, it is probably how essential these points are for smooth business operations. However, this agility is no coincidence. It will only be possible when the relevant business processes are digitally available and documents can be accessed regardless of location and device.

Despite all initial skepticism, the home office has become more and more the standard in the past year. It also became more than clear that this is not just a nice-to-have for employees. Many industries were only able to maintain their business operations thanks to alternative working models. Anyone who set the course for digital work before the Corona crisis could consider themselves lucky, because if secure access to the company network is ensured, theoretically every corner of the world can become a workplace.

With all the advantages that flexible working offers – this model can only succeed if it is an equivalent alternative to the company office. That means: work processes must be continued without restriction and loss-free, documents must be exchanged and existing security standards must continue to be met. Documents, but also voice messages, must be reliably received and sent.

But how can all of this be implemented – ideally as quickly as possible? Before investing headlong into new solutions, it makes sense to put the existing IT infrastructure to the test. Because already existing and proven technologies can be transferred to the digital world with innovative unified messaging solutions, and ideally there is a wealth of new functions on top of that.

Proven tool in a digital guise

Fax technology is a prime example of this transfer. If fax servers are migrated to the IP world through a software update, new features are immediately available that make mobile work easier. Instead of being in paper form and with a low black-and-white resolution, the original documents and their metadata are sent to the recipient’s e-mail inbox as a PDF. This is made possible by integrating the server into the existing groupware. The documents digitized in this way can then be edited without media discontinuity or in BPM systems to get integrated.

One solution that offers all of this is that OfficeMaster Suite 7DX of the Berlin manufacturer Ferrari electronic. It connects the existing e-mail system with the communication channels fax, NGDX, SMS and Voicemail to an innovative unified communications solution. The result is a manipulation-proof and legally secure digital document exchange and the possibility to automate time-consuming manual activities and business processes.

Secure document exchange via mobile devices

OfficeMaster Suite 7 enables manipulation-proof document exchangeDX about their feature NextGeneration Document Exchange (NGDX), the digital documents in the original, loss-free and end-to-end for the recipient and confirms the transfer with a qualified transmission report. An interplay of asymmetric and symmetric encryption encodes both the document itself and the transport route and prevents content from being read or intercepted.

In order to support industries that work around the clock and need to be active on demand, received documents and voicemail messages can also be called up via mobile devices such as smartphones or tablets. This gives the employees maximum flexibility in terms of location and guarantees the manipulation-proof exchange of documents and the maintenance of all workflows. The best prerequisites for reacting flexibly to any requirements and meeting the desire for a contemporary, modern workplace.

(Those: Ferrari electronic )

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