How to Share Reminder Lists on iPhone, iPad, and Mac

A perfect function for work or for your team projects.

Apple develops a large number of native applications and tools for the operating systems of its devices. As is often the case, some are more popular than others, but that does not mean that some are better and others are worse. One of the most undervalues ​​is Reminders, where you can share lists to divide tasks.

It is a function that can be done on both iPhone, iPad and Mac. In the first two, the way to do it is exactly the same, while in Mac it is somewhat different. This will allow you to share reminders with other people, either for work or for team projects. However, you should keep in mind that you can only share to-do lists, not individual reminders.

How to share Reminder lists on iPhone or iPad

As you already know or intuit, it is a tool that allows you to remember everything you do not want to forget. They can be messages, titles of books that you are going to read or songs, links to web pages and a lot of other information. Also has full integration with Siri when notifying all the reminders you have in the app. It is not a note, but it can easily be turned into a reminder on both iOS and iPadOS.

Apart from creating as many reminders as you want, you can share them with other people. When it comes to putting a reminder on iPhone or iPad, it is something very simple to do and that we have explained on other occasions. To share them is practically as easy, although we are going to show you step by step how to do it:

  1. Open the Reminders app from your iPhone or iPad.
  2. From your device, create or enter a specific list and click on “Lists“at the top left to return to the view of all listings.
  3. Access the list that you want to share with other people.
  4. Click on the three-dot button at the top right of the interface.

  1. Access the option “Share list“.
  2. Choose the app with which you want to send the invitation, be it an instant messaging or another means of communication.
  3. Just left add the person or persons you want in the Reminders list. To do this, you have two ways to add them: either with the name you have in your contacts, or by entering a phone number or by email.
  4. Click on “To send“so that the invitation reaches its recipients.

Share lists for Reminders from your Mac

Just like on your mobile or tablet, you can also share lists from your Apple computer. It is once again a very simple process that, explained step by step, will seem as easy as turning on the device:

  1. Open the Reminders app, which you can search from the Finder.
  2. On the menu “Display“select, if it appears, the option”Show sidebar“.

Share reminder lists on Mac

  1. Right click on the list you want to share and choose “Share list“.
  2. Among all the available apps, choose which one you want to send the invitation to and press “Share“.
  3. Just left add the person or persons you want in the Reminders list. To do this, you have two ways to add them: either with the name you have in your contacts, or by entering a phone number or by email.
  4. Finally, send the request to all people.

Whether you do it on one device or another, the other person or people will receive an invitation to access the Reminders list. You will receive a notification where you can accept or decline to join. If so, the message will direct you directly to the Reminders app. To find out if that person has finally joined, the following message will appear: “Someone has joined your shared reminder list“.

From here, there are two very different parts. On the one hand, all the information that is added to the list or is modified, will be synchronized in the app of all the members automatically. On the other hand, is the side of customization, which is totally individual. This way, if you change the background color, name or labels of the list, only you will see it and it will be personal.

Besides that, you can assign certain reminders to each member of the list. To do this, just tap on a reminder and tap on the avatar icon on the toolbar. Next, a list will appear with all the invited people, whose names you can click to assign them the task.

A great utility to manage jobs, projects, prepare trips or organize household chores among the whole family. Thus, you can automate all changes so that they are seen on all participating devices.

Related topics: Tutorials

Source: iPadizate by

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