Here’s how to migrate your email account

If emails need to be migrated for any reason, it’s never a rewarding task. We will show you how to solve this safely and easily.

Nowadays, cloud-based data storage is cool, not only for files, but also for mail; almost everyone prefers IMAP access over POP3 email accounts. This is because the mail is stored on a central server and it is not a problem to use the same account on several devices: it is not uncommon for someone to use their account and accounts on their home and work machines, as well as on their smartphones. Or even more convenient, you can access the mail not from a client program, but simply from a browser.

There’s no problem with the cloud as long as a service is running – but if it goes down for some reason, at least important mail needs to be taken care of.

The topicality of the story is given by the fact that Vodafone Hungary, after acquiring UPC, decided to remove the upcmail.hu, chello.hu and similar e-mail addresses; from March 2, services will no longer be available, emails will be deleted. Moreover, in a not very user-friendly way, Vodafone does this without providing an alternative or any particular help to somehow save the correspondence. According to the service provider, “If you search for” create a new email address “in your browser, you can choose from a plethora of options right away.” Respectively, “We know that changing your email account is not a pleasant task, so we’ve gathered all the important information for you in one place.” In reality, however, it doesn’t provide meaningful help with moving.

Whether you are a porous user of the service provider just mentioned or just another subject of a discontinued mail service, you can do the following: 1) , then it is logical to update the data at the relevant service provider (s), but it is also important that those who have registered on Facebook with the expiring address, for example, also update it, for example, it may be more difficult to change or reset the password). 2) You’ve saved all your correspondence and moved your emails to another account.

Puzzle

Let’s start with the first point: you need to think carefully about the online and offline providers to whom you provided your email address. The best way is to review the emails, because wherever you signed up, you almost certainly received a confirmation email. So at least you don’t have to figure everything out completely.

Moving, but where?

While it can be assumed that most people don’t have just one email address, the situation is that a lot of people also use the email service provided by service providers. However, you can only move if you have somewhere, so the first step is to create a new email account.

There are plenty of free providers to choose from, but you should be sure to opt for Gmail.

That is, go to gmail.com and the “Create Account” button in the upper right corner. Alternatively, if Google may not be sympathetic or in principle, Microsoft Outlook, iCloud Mail from Apple, or fully independent ProtonMail co-operated by MIT and CERN. There are also domestic services, but we can typically get small storage space or pay for them. In any case, the point is to have a new e-mail address that you want to use for e-mail in the future, or to which you can move old e-mails.

Download mails

Emails can even be transferred directly from one account to another, but in our experience, this doesn’t always work smoothly — whether the client program, server settings, or a poor-quality Internet connection can result in the process being interrupted halfway. A slower but more secure solution is to download the mail first to an offline account on your computer and then back. Note here that the migration should be done from a computer and not from a smartphone. You will need an offline email client; Thunderbird, for example, is free and perfectly fit for purpose. Download the Hungarian version and install it. The steps for migrating mail are shown below.

Migrate emails securely

1. Set up local mail

Set up the Thunderbird client using your email provider’s information. You will need the IMAP address, username and password. Wait for Thunderbird to update the server folders in a few minutes.

2. Fast hosting

Create an offline, or local, folder where you will store your downloaded mail. You might want to do this on your SSD (if you have one, of course), because handling a lot of mail involves a lot of random read-write.

3. Save mails

Select all the messages in your account and drag them to the local folder you just created with your mouse – just as if you were copying files in File Manager. The process may take longer depending on the number and size of the leaves.

4. Systematization, cleaning

Once you’ve downloaded the emails, it’s also worth checking to see if you need everything. Thunderbird gives you the ability to sort emails by sender’s name, making it easier for you to delete messages that are no longer important.

5. Add the new service

When done, delete the account set up in Thunderbird in the first step, then add the new provider information. All the information required for the setting must be available on the service provider’s website. Log in and wait for your email program to update your information.

6. Save

As a final step, select the mails in the local folder and simply drag them to the new account with the mouse. A good solution is not to copy them to the default Inbox, but to create a new folder for old messages.

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Source: PC World Online Hírek by pcworld.hu.

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