There are many types of specialty clinic management programs.
In this article we analyze the most popular programs for the management of clinics, especially physiotherapy centers. There are many programs, so we will have to decide on the best solution.
Below we will make a comparison between the different programs.
How many software for physical therapists are there?
The comparison includes the most popular programs for medical centers:
- Archivex Clinical
- Software Salus
- MN Program
Summary table: Comparison of software for physiotherapists
Here is a general summary of the most relevant aspects.
The best functions for physiotherapy centers
The most important functions are those that save us the most time, provide us with more security and comfort when managing our center.
- Functionalities for the management of our physiotherapy center
- Software for medical records
- Reminders for patients
- Document with digital signature
- Billing and accounting
- Easy to use
Next we will explain the importance of each functionality.
Breaking down the main functions for physiotherapy centers
The agenda is the main function when managing any type of medical center.
It is important to understand that we will be here most of our time, so any detail in the functionality will make a big difference in the experience with the program.
Docfav is a great solution since the usability of both computer and mobile is very good. It is important to understand that being able to make certain inquiries from the mobile when we are out of the consultation makes management much faster.
Medical or clinical history
When making the patient file, it is not only important to digitize the patient’s personal data. The follow-up that we carry out on patients ends up generating hundreds of papers that we must safeguard for years. It is highly recommended to store ourselves in a program for physical therapists in the cloud.
The strengths that we will have to take into account are the following:
- Customization of fields and templates.
- Attach all kinds of documents to the medical record.
- Carry out evolutions with associated images and comments.
- Information accessible from any device.
Documents with digital signature – Patient data protection
The excess paper is not only produced by the elaboration of medical records. To be able to digitize the data protection documents with the digital signature, dry needling consent, etc. It will also make us win in order and space.
* Digitizing medical records and documents with digital signature means saving pounds of paper over the years.
Automatic reminders for patients
Reducing absenteeism to 0 in any medical center is a very complicated task. However, it is important to have a reminder system to minimize it.
In case we want (this function is optional in all clinic programs) that patients receive an automatic reminder via SMS or WhatsApp, it is essential to look at the price of each message.
Docfav is not only the cheapest option. We can also activate or deactivate reminders per patient. Being able to leave the reminders activated in those patients who have doubts if they will come to the center.
Accounting (Cash and billing)
Billing is tedious in all businesses. In most cases these tasks are usually left until the end of the month or quarter.
Generating invoices is something that our software specialized in the management of physiotherapy centers would have to allow us in two clicks.
Only automating the preparation of invoices will not give us control over the situation of our business. For this it is important that the program has a simple system to know the financial status. That is, to be able to insert external “income and expenses”.
This function will allow us to manage two vital aspects of the business.
1. Know the cash status on a certain date.
Example: June 14, 2021 Cash: € 1,450, Banks: € 3,655
2. Know the balance of the business.
Example: June Balance: Income: € 10,600 – Expenses: € 4,500 Balance: € 6,100
Bonuses and Resources
Bonuses and resources are options that not all physical therapy centers need, but most do.
Dealing with manual management of bonuses in addition to wasting time causes confusion with patients. Knowing the sessions available for each voucher, discounting them at each appointment is a job that our program should do automatically.
The functionality of resources is essential if for some services it is necessary to check the availability of a physical space (rooms) or machines (indiba, Medestec, etc.).
No matter how good the contracted software is, there are always possible doubts or suggestions to make to those responsible for the clinical program. Resolving questions by email is often more frustrating than effective.
Having a good answer phone is essential. Talking to a person and not a robot is always appreciated.
The user experience starts from minute 0 and is something of vital importance, and even more so with a program with which we will work almost every day of the year. From writing down hundreds of appointments in the consultation to being able to carry out procedures when we are out.
A program for physiotherapists for many options that it has included if it is not comfortable to use, we will end up frustrated with its use.
Usability at certain points is subjective. That is why we always recommend trying and watching the program to be hired to get your own idea.
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